Receives meeting notes via webhook, uses Gemini to extract action items and decisions, then creates tasks in Google Tasks.
Verified 2026-07-07
Founder-ExecSalesOps-IT
What it does
Stop manually transcribing meeting notes; this workflow instantly converts your raw webhooks into actionable tasks in Google Tasks using Gemini to extract key decisions and summaries. You get a generated summary document in Google Docs and follow-up emails via Gmail sent automatically so nothing slips through the cracks.
How it works
When it runs
Triggered by an event · Event · on webhook receipt of meeting notes
How hands-off
Assists you, you do the final step
Setup
An afternoon · about an afternoon
Works with
n8n, Google Gemini Chat Model, Gmail, Google Tasks, Google Docs
Google Tasks : Creating structured tasks from action items
Google Docs : Generating meeting summary documents
LLM
Google Gemini Chat Model : Analyzing notes to extract action items and summaries
Watch out for
⚠ Gemini may hallucinate tasks that were never mentioned in the notes, so add a validation step to cross-reference extracted items against the original text.
⚠ Service account permissions might fail if the Google Workspace domain settings restrict API access, so verify the OAuth scopes include full drive and gmail access.
⚠ Large meeting transcripts can exceed token limits, so implement a chunking strategy or summary-first approach before sending data to the LLM.
⚠ Emails sent via automation may land in spam folders if they lack proper authentication headers, so ensure SPF and DKIM records are correctly configured for your domain.
This is what I do. I design and build AI agents like this one, and keep them running. If you want it set up for your team instead of doing it yourself, get in touch.
Built for founders and execs who need personal productivity handled without hiring for it.
Sales teams can plug this into their own CRM and call cadence just as easily.
Ops-IT teams triaging their own internal requests get the same pattern, different queue.
Frequently asked questions
Who is this for?
founders and execs and sales teams and ops and IT teams, or anyone doing personal productivity work who wants this handled automatically rather than manually.
How long does it take to set up?
An afternoon: plan for about an afternoon to get it running end to end.