HR & Recruiting medium to set up

Interview Scheduling

Candidates chat with an AI agent to book 30-minute weekday interviews between 9 AM and 5 PM EST directly on your Google Calendar.

Verified 2026-07-07

HR-Recruiting

What it does

You can book a 30-minute weekday interview directly in your Google Calendar by chatting with our AI agent. The system checks availability between 9 AM and 5 PM EST and automatically adds the confirmed meeting to your schedule.

How it works

When it runs: Triggered by an event · Manual · on candidate chat access
How hands-off: Assists you, you do the final step
Setup: An afternoon · about an afternoon
Works with: n8n, OpenAI Chat Model, Google Calendar

Tools that fit

Services

n8n : Workflow orchestration platform

Google Calendar : Checking availability and booking meetings

LLM

OpenAI Chat Model : Conversational AI agent processing candidate requests

Watch out for

Time zone mismatches can cause double bookings, so ensure all internal calculations are strictly converted to UTC before API calls.
Google Calendar API quotas may be exceeded during high traffic, add a retry mechanism with exponential backoff to handle rate limits gracefully.
LLMs might hallucinate available slots that conflict with existing events, validate the generated time against actual calendar data before confirming.
Security risks arise if the public interface is exposed without validation, add input sanitization and rate limiting to prevent abuse.

Seen in the wild

n8n: Automated Interview Scheduling with GPT-4o and Google Calendar Chat Bot template

Want this running in your business?

This is what I do. I design and build AI agents like this one, and keep them running. If you want it set up for your team instead of doing it yourself, get in touch.

Get in touch

Who it's for

Built for HR and recruiting teams who need a repeatable first pass, not a one-off.

Frequently asked questions

Who is this for?

HR and recruiting teams, or anyone doing hr & recruiting work who wants this handled automatically rather than manually.

How long does it take to set up?

An afternoon: plan for about an afternoon to get it running end to end.

Related use cases

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